Developer: Email Templates
Email Templates™ is an extension to Microsoft Outlook designed to send personalized messages rapidly to individuals and multiple recipients. Email Templates has the ability to create customizable message templates, speeding the process of handling email.
The new release includes tons of new productivity and organizational features including new Template Hot-Keys, HTML Quotes, Quotes with Attachments, Multi-Level Subfolders, new Template Elements folder with shared custom elements, and more!
Today, more and more businesses and organizations depend on email correspondence than ever before. Email presents countless opportunities for you to provide better, faster communication to boost customer service, sales, employee relations or project implementation.
Many times, however, the email management and response process can become encumbered by repetition and human error.
There are four different types of templates available with Email Templates : New Message, Reply, Forward and Quote Templates.
New Message Templates are used to create a new message from an existing template. New Message Templates are 'applied' to an existing message by first opening the message or selecting the message from a chosen folder. Various selections from the previous message are carried over to the new message in the form of elements. The new message is then created when a template is selected from the template menu or template list and displayed for approval. It can then be submitted by clicking the send or submit button in the toolbar, just like other new messages. You can pre-address your template by entering the recipient's address in the template's To:, Cc:, or BCc: fields.
Reply Templates are used to automatically create a custom reply to a message from an existing template. Reply Templates are email messages provided in a special folder. As with New Message Templates, Reply Templates are 'applied' to an existing message by opening the message or selecting the message from a chosen folder. The To: field of the message is automatically filled with the sender's email address. The original subject will be retained with the Re: prefix added. The new message is then created when a template is selected from the template menu or template list and displayed for approval. It can then be submitted by clicking the submit button in the toolbar, just like other new messages.
Forward Templates are used to automatically forward a message using a custom envelope created from an existing template. As with New Message and Reply Templates, Forward Templates are 'applied' to an existing message by opening the message or selecting the message in the chosen folder. The template will retain the subject of the original message with the Fw: header added as a prefix. Like New Message Templates, the To: field does not carry over the sender's original email, although you may pre-address the message just as you would with the New Message Template. The new message is then created when a template is selected from the template menu or template list, and displayed for approval. It can then be submitted by clicking the submit button in the toolbar, just like other new messages.
Quote Templates provide the functionality of a clipboard. Unlike the other templates, Quote Templates are applied to the message you are currently composing. These templates offer a place to store frequently-used text which can then be pasted into other messages. They appear as email messages in a folder. Normally these Templates are kept in a subfolder of Templates named Quote. When composing a new message you can click on the Quote Template button, select the desired text and automatically paste it into your new message. The text is pasted into the current location of the cursor inside the message. You may also use Quote Templates to create a new message, just as you would a New Message Template.
If your business is support, service, or sales, or you simply receive a large amount of email, Email Templates™ gives you a competitive edge. Respond quickly, professionally, and personally with a click of a button!
Email Templates™ provides you with sample templates that you may use immediately!
Email Templates™ use elements (which are similar to fields in a mail merge) that allow for your emails to be sent out with individual client/customer names, company information, contact information, or other personalized items. Email Templates™ is quite different from 'normal' mass mailing software.
The key to Email Templates™ is that the product allows your emails to be personalized in the text of the email rather than only in the TO: recipient column or BCc: blind copy field (although it does that too!) See our sample sales template for sending a status report to mulitple customers simultaneously.
Note that each customer receives their own personalized email, custom addressed with their specific project inserted into the body of the template, with their sales representative's name, and marked with the date. Email Templates™ even allows you to "program" the template to mail out updates every week, month, quarterly, or annually per the contact list you have specified. All customized and you only had to create the message once!
Imagine sales reps... Wouldn't it be great to contact a list of prospects with new products or services every month?
Email Templates™ will give your prospects personalized email messages and each prospect will think that they were the only potential customer to receive your message (and you sent out 100 emails with updates!) Well, you don't have to imagine!
Just click on the industry or occupation (Office Administration or Support, Sales & Marketing, Help Desk or Customer Service, and Human Resources) that best relates to you and learn how you can increase your productivity immediately.
Email Templates may be extended and customized by scripting. Two types of languages are supported; Microsoft VBScript and Tcl (Tool Command Language).
VBScript is a versitile scripting language based on Microsoft Visual Basic. VBScript gives you access to many powerful functions for task automation data storage and retreival. Email Templates allows you to use VBScript directly in your message templates giving you access to a full range of powerful features.
Using VBScript within Email Templates also allows you to incorporate native VBScript Objects as well as ActiveX objects. For example, you could create a template that automatically logs email addresses to an external database with database objects. You could have templates that automatically send file information by using the File System Object within your scripts. VBScript also has powerful string parsing features allowing you to easily customize automated replies.
For more information on VBScript visit the Microsoft Windows Script Technologies page or the Programming with VBScript section of the Microsoft Online Library.
Email Templates introduces a new VBScript command named 'ET'. The 'ET' command allows you to interface with Email Templates and Outlook. The interface for the 'ET' command includes the following options.
Tcl is a powerful, portable, cross-platform, Rapid Application Development scripting language. Tcl programs do not need to be recompiled after each change, so scripts can be developed very quickly.
Tcl is also free. You may learn more about Tcl at dev.scriptics.com. On this website you can find information on Tcl, recent versions of Tcl, a quick primer for Tcl, and even a handy tutor for Tcl. Or, pick up one of many books on the subject.
Programmers already familiar with Tcl should have no problems implementing the code within their templates. Experienced programmers will find Tcl easy to learn and quite powerful, especially with trickier tasks like parsing data and string manipulation. Inexperienced programmers will find Tcl a good language to start with. Tcl communities are lauded for being tight knit and very helpful.
Email Templates introduces a new Tcl command named 'et'. The 'et' command allows you to interface with Email Templates and Outlook. The interface for the 'et' command includes the following options.
Email Templates uses scripting in two ways: Inline Scripting and Email Templates Extensions. Inline scripting involves writing VBScript or Tcl code within existing or newly created Email Templates. This is the core process in the creation of more complex templates. Email Templates extensions are scripts of new procedures and new elements that can be called upon in your templates. Extensions allow you to create your own library of information and techniques for the regular use of Email Templates.
The following is small sample of comments we have received from our user community about Email Templates:
This is a terrific product! I use it every day.
Sue Mosher, www.slipstick.com,
author of "The Microsoft Outlook Email and Fax Guide"The one add-on for Outlook and Exchange you can't live without.
Larry McJunkin,
Online Director Windows Users Group Network (WUGNET)I've just bought Email Templates Pro. Please forgive me for saying this again, but... WOW!
Cam R.You folks have the most productive time saving product known. Absolutely the best in class
Dean Villegas
Mortgage Basics MagazineThis is one of those programs you can't live without!
Larry G. Johnson
Legal Technology Group, Inc.I get an average of 3-400 support emails a week and had previously been using cut/paste from a huge WordPad file. I've nearly finished migrating that file to ET and I can now answer 90% of emails in seconds. In short your product is superb and your online support excellent.
Kevin B.I've been using your product for a couple of months now, and it is really fantastic. It saves me hours a day with answering emails (over 300 a day)
Marco B.Once you've used ET, you'll wonder how you survived without it! It's an absolute necessity in a high volume email environment. I'm an independent software developer and do all of my own customer service using ET. Absolutely FANTASTIC product!!!
Dean S. Nash
WWIV Software Services, LLCI just purchased the full copy of Email Templates; what a great help to reduce the many hours behind the PC to respond to our daily avalanche of e-mails!
Frank P.J. van HaalenI can honestly say that your company and program are of unequalled excellence. Congratulations on creating a very useful product - one that you don't realise you need until you start counting how many times you've used a template and how many hours it's saved you.
Jason F.Order
Additional Information: Email Templates |
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OS : Windows 2000/2003/XP |
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$79.00 |
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